Save/Edit Office documents into Moodle straight from MS Office

What a start to my blog; For my first ‘Software review’ I’m actually going to look at an ‘add-in’, keep reading though as this might save you a bunch of time.

I don’t know about you, but most of my Moodle courses contain resources that I have designed from scratch, most of which were created using the Microsoft® Office suite.

Here is the workflow that most teachers I know (including yours truly) follow when posting an Office document onto Moodle:

Create document –> Upload to Moodle –> Make it available to student

That’s fine when I have just created a document, but what happens when it’s time to update it? Well, it becomes a pain to be honest, that’s what:

Download resource from Moodle –> Edit resource using MS Office –> Re-upload to Moodle –> Overwrite existing file

It’s not that it takes that long to do, but I asked myself “Surely there must be a better way to do this, as it is a rather confusing way to do things. Surely?”

After a quick Googling, I came across the Microsoft ® Office Add-in for Moodle. Anthony at MS obviously noticed the same issue as I did. Here is  my ‘new’ workflow to update existing resources – straight from Office, no need to open Moodle at all:

Open document (straight from MS Office) –> Edit it –> Save it

Since starting using this method, I have saved a LOT of time and headaches. Here is a demo of how it works:

And here is a video showing the ‘before and after’ teacher workflow:

Sounds great, doesn’t it? Well, it does if you tick the following boxes:

  • You use Moodle 1.x (doesn’t yet work for Moodle 2.x)
  • You work on Windows® computers (no Mac support)
  • You use Office 2003 or 2007 (no 2010 support – kinda)
  • You have the ‘My Courses’ block displayed in all of your Moodle courses
  • You only want to use Word, Excel and PowerPoint (no support for other software in suite)
  • You have someone in your organisation who can debug if necessary as quite a few users are reporting issues

Most users tick the above boxes, don’t they? This product has been created by the folks working for the Microsoft® Education Labs and to be fair they don’t seem to be the most well funded arm of the company. I do not know whether their approach to ‘suit most’ users will continue but there have been fewer than 10,000 downloads for this add-in so far (available since April 2010), so I can’t see this hitting the big time and support all platforms, though it would be great. Microsoft has the potential to reach over 1.1 million teachers here, so keep bugging them in their forums if you want your platform to be supported.

Overall, this is a great add-in and I thoroughly recommend you to get it for your Moodle install (after all it is free).

I’m off to send MS a message as my school has recently upgraded to Office 2010 and I cannot use this add-in anymore.

Please comment on this post, be gentle though as this is my first time 😉 It would be great if you could share your own experience as well.

3 comments

  1. I looked at this module a month ago and though about using it, but I wonder if MS junk code will mover over to Moodle. I don’t even like cutting and pasting a Word doc into Moodle because of the extra code MS uses. The clean Word HTML function cleans some of the code but not all. So what is your experience with the code?

    1. Hi Jim,

      sorry for taking so long to reply but I’ve been busy doing things to pay the rent 🙂

      I cannot actually see the code as it is an add-in that you install through Microsoft Office. It does not sit on your server, rather on the computers you have installed it on. So far, it has been very stable and we have not had any machines crash because of it.

      I think you should give it a try on one of your machines so long as it has Office 2007 installed on it.

      Cheers,
      Fred

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